The Benefits of Collecting Rent Payments Online

Megan Bullock / Apartments.com • July 16, 2021

It’s crucial to stay up to date with management techniques when owning and managing a rental property. There are tried and true methods of managing applications, payments, expenses, and maintenance requests, but why not make things easier on yourself by taking things online? There are significant benefits to managing your rental online, especially when it comes to ensuring your investment is financially successful. 

How to Collect Rent Online

There are different portals and websites you can use to collect rent online that allow tenants to pay rent and other fees by card or through their checking account. But wouldn’t it be simpler to manage everything in one place? When you list your rental property on Apartments.com, you’ll be given access to a full suite of rental management tools that assist with everything from receiving and approving applications online to processing online rent payments.

Once you have your account set up and have listed your property for rent, simply turn on applications and payments, meaning that you are now accepting applications and payments through Apartments.com. After you’ve approved an applicant (and have gone through tenant screening), you’ll create a resident profile for your tenant(s) using the information from their application. When completed, you can invite your new tenant to online payments. The tenant will already have their own account with Apartments.com that they used to apply to your property, so they will be notified of your invitation. You can set the monthly rent amount, select a grace period for late payments (if any), and choose the late fee amount.

The Pros of Online Rent Payments

There are many benefits of collecting and paying rent online for landlords and tenants.

It’s an easier, cost effective way to collect payments

Conveniently receive all payments securely online, without the need to chase down physical checks. Tenants can easily pay online through their checking account for free or pay with a debit or credit card for a 2.75 percent fee. Either way, there’s no additional cost for you as the landlord or property manager.

Tenants can make automatic payments

Tenants can also conveniently set up automatic payments, relieving you (and the tenant) of any stress related to late rent payments. In your rental management tools account, you’ll see all payments from your tenants in one place, including deposits (security, pet, etc.) and move-in costs. You’ll be able to check if tenants are up to date with payments or if they have any late fees or rent that are due.

We offer automated email reminders for late payments

If a tenant forgets to pay rent online, you don’t have to worry about sending them a reminder and contacting them directly. Automated email reminders from Apartments.com will reach tenants every month if they haven’t paid rent. If you include late fees with late rent payments, the late fees will already be included in the email and payment amount if rent is past due.

How to Track Expenses Online

If you’re accepting applications and collecting rent online, it will be beneficial to track your expenses in the same place. You can enter any expense that can be deducted with the IRS that relates to managing and maintaining your rental property. These IRS categories may include the costs of advertising, cleaning and maintenance, and depreciation. After you choose the category of the expense and the property it’s for, you can upload images or receipts to help you better document and keep track of your finances. Tracking your expenses through your account with Apartments.com will make tax preparation simple, and you can organize and track your rental property expenses from anywhere.

How to Analyze Financial Reports Online 

It’s important to understand how your rental business is doing, and a great way to do that is to download financial reports from your account with Apartments.com. These reports will allow you to track your profitability and ensure you aren’t holding onto debt. Checking these financial reports are a great way to quickly view whether your have been profitable this month or not. With our financial reports, you’ll have access to an income statement (also called a Profit and Loss Statement) that gives insight into rent revenue on your properties, a summary of expenses (available in CSV or PDF formats), and transaction history, where you can essentially export rent payments you received through Apartments.com as a CSV format on a specific property and time period.

 

By receiving applications and collecting rent online through Apartments.com, you open yourself up to a variety of rental management tools that will assist you in managing and maintaining your rental business and ensure its present and future success. 


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Stay or Sell? How To Make the Right Call as You Age

By KCM • May 24, 2026
Stay or Sell? How To Make the Right Call as You Age At some point, as you start thinking about the years ahead , this question tends to come up: “Could I stay here long-term… or would it make more sense to move?” It’s not always urgent. It often shows up in small moments, like going up and down the stairs, keeping up with the maintenance, or just thinking about what the next chapter of your life might look like in this home. And for most people, the answer is simple. They want to stay. The USC Leonard Davis School of Gerontology found about 90% of adults over 65 prefer to stay in their homes as they get older (see below): But even if staying feels like the right answer, it’s still worth thinking ahead about what that might actually look like. That’s where the right agent can really help. What You Need To Plan for If You’re Staying in Your Home Aging in place is definitely possible. But it’s better if you have a plan. And here’s why. The home that once worked perfectly may need to change with you over the years. And it’s easier if you can anticipate those expenses. Sometimes that means small updates: like adding grab bars in the shower. Other times, you’ll have to make bigger decisions: like reworking layouts or moving key spaces to the first floor. Some of those changes are going to be simple. Others can be a meaningful investment. And that’s why thinking about it early matters. Not because you need to decide anything right now, but because it gives you time. Time to understand what your home may need. Time to explore your options. Time to find the right contractors. Time to space out the expense of the upgrades. According to ElderLife Financial, here's a rough baseline of what it could cost depending on what needs to be done (see below): And don’t worry. If your heart is really set on staying, but the costs feel like a concern, it helps to know you have options. Depending on your situation, there may be financial assistance programs available, along with tools like home warranties to help manage unexpected costs. Just remember, if you’re thinking about making updates, it’s always worth having a quick conversation before you start. A real estate agent can help you understand which changes tend to make sense for your situation and how they may impact your home’s value based on your local market. When Moving Might Make More Sense But staying isn’t always the best fit for every situation. According to Pegasus Senior Living: “While most seniors hope to age in place, practical considerations sometimes make selling a home the wiser choice.” Sometimes, it comes down to a simple shift: when the home that once made life easier, starts to make it harder. That might look like: Maintenance or yardwork that's starting to feel overwhelming Stairs or layouts that are getting harder to manage day-to-day Or needing more support or care or being too far from loved ones And sometimes, it’s not about necessity at all. It’s about lifestyle. Some homeowners just don’t want to live through major renovations. Others are ready to simplify, downsize , or move somewhere that better fits this next chapter, whether that’s a smaller home, a 55+ community, or a place closer to family. For them, moving simply means making daily life easier. Bottom Line There’s no one-size-fits-all answer here. Some people stay and make updates. Others move to simplify things. Either can be the right choice. The goal isn’t to pick one today. It’s to understand your options early, so when the time comes, you feel confident instead of rushed. And if you ever want a sounding board to think through what the future could look like for you, let’s connect.

Is Late May the Best Time To List Your House?

By KCM • May 21, 2026
Is Late May the Best Time To List Your House? You may have heard April 12-18 was the “best week” to list your house. That’s based on a report from Realtor.com. But now that it’s passed, you may be wondering if you missed your moment. Here's the good news – you didn’t. Because the reality is, there isn’t just one perfect week to sell your house this Spring. There’s a window. And right now, you’re still in it. Your Window To Sell Is Still Wide Open Here’s why. Different organizations run studies like this every year. And they don’t always land on the exact same week. That’s okay. It’s because they're using different research methods and even different definitions of what “best” means. But the fact that the results vary points to a larger trend. While there may be sweet spots, the entire Spring season gives sellers an opportunity to get some of the best conditions (and best sales prices) of the year. And it’s definitely not too late to jump in. Why Listing in Late May Is the Perfect Play According to Zillow, the best time to list your house this year is the last 2 weeks of May. And that’s approaching fast. Based on their analysis, this is the ideal time to do it if you want to make top dollar. Because, in this 2-week window, homes sell for more . Sometimes, quite a bit more. Depending on where you are and the price point in your area, some homeowners may even net tens of thousands of dollars extra in this sweet spot. As Zillow explains: “Why late spring? Buyer demand typically peaks before Memorial Day. Families want to move during the summer and settle in before the new school year. More buyers shopping at once can spark competition and lift prices .” And they’re not the only ones saying listing in May could be the key to selling for more. ATTOM Data analyzed almost 52 million home sales over the past 10 years and found sellers in May are achieving some of the highest returns . That means the ideal window this year is very much still open. What This Means for You If your goal is to sell for the strongest possible price, this is where timing and strategy come together. And you want to be sure you’re ready to make the most of it. So, what should you be doing right now? When prepping for a fast-moving window like this, you don’t want to waste time or money on the wrong prep work. And your agent is your go-to to make sure you’re focusing on the right things. They’ll be able to tell you if the “best week” is slightly different in your market. And what quick repairs or updates can help you get a higher price, without taking a ton of time or effort. Here's a quick example of things an agent may recommend based on information from Redfin: At the end of the day, when your prep time’s short, doing the right things matters more than doing more things. Bottom Line Zillow says the best time to list your house is just around the corner. Are you ready to make the most of it? If you want to take advantage of this Spring sweet spot and get top dollar for your house, let’s talk about what you need to do now to get ready to hit the market.

Think You Have To Put 20% Down? Most First-Time Homebuyers Don’t.

By KCM • May 20, 2026
Think You Have To Put 20% Down? Most First-Time Homebuyers Don’t. According to Google Trends, online searches for down payment information recently hit an all-time high. And that’s a clear sign more buyers are trying to figure out what they really need to save before making a move (see graph below): If you’re wondering the same thing, you can always turn to the internet for answers. But a lot of the time, it’s better to ask a local expert. Because here’s what a pro would tell you. The 20% Down Payment Myth The idea that you need 20% down to buy a home is one of the biggest misconceptions around the homebuying process. And the data debunks the myth. While there are benefits to putting that much money down, most first-time buyers put down far less. Here’s why. Unless it’s stated by your lender, you typically don’t have to have a 20% down payment. There are even some loan options designed to help you get into a home with a much smaller upfront cost. As the Mortgage Reports explains: “The amount you need to put down will depend on a variety of factors, including the loan type and your financial goals. If you don’t have a large down payment saved up, don’t worry—there are plenty of options available, and you don’t need to put down the traditional 20% . . . many homebuyers are able to secure a home with as little as 3% or even no down payment at all . . . ” For example, FHA loans allow down payments as low as 3.5% , while VA and USDA loans offer zero down payment options for qualified applicants, like Veterans. And those options are just one reason so many first-time buyers are able to buy without a 20% down payment. What Buyers Are Actually Putting Down So, if buyers aren’t doing 20%, how much do they actually put down? According to the National Association of Realtors (NAR), the median down payment for first-time homebuyers is only 10%. That’s half of what you probably expected. That means if you’re aiming to save 20% because you think you have to, you may be setting a timeline that’s longer than necessary. And here’s some more good news. It’s not only that you may be able to buy with less money down than you thought, but there are also options to help you get to your down payment goal even faster. Why You Should Look into Down Payment Assistance Programs There are a lot of programs designed to help you save for a down payment – and they can make a big difference in how fast you hit your savings target. Unfortunately, buyers don’t realize how many there are, or that they may qualify for help. Research from Realtor.com shows almost 80% of first-time homebuyers qualify for down payment assistance (DPA), but only 13% actually use it (see chart below): And that’s another big miss holding would-be buyers like you back. In the U.S., there are over 2,600 homeownership programs available, many offering significant financial support. As Down Payment Resource shares : “ With an average benefit of $18,000, down payment assistance (DPA) remains one of the most essential tools for addressing the nation’s affordability challenges. Programs continue to expand in scope, serving a broader range of incomes, property types and borrower needs, including first-generation, military and repeat buyers.” Imagine how much further your savings could go with an extra $18,000 you can use to buy. In some cases, you may even be able to stack multiple programs, giving what you’ve saved an even bigger boost. Bottom Line The simple truth is: most first-time buyers don’t put 20% down . And if you’ve been waiting to buy until you have that saved, you may be setting a timeline that’s longer than necessary. To find out what you really need to save and if you qualify for any help, connect with a trusted lender who can walk you through your options. You may be able to buy sooner than you thought.
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